Legal Notice & Privacy Policy

1. Website publisher

Applicable laws and regulations

Law No. 2004-575 of 21 June 2004 on confidence in the digital economy (LCEN)
Regulation (EU) 2016/679 of 27 April 2016 on the protection of personal data (GDPR)
Law No. 78-17 of 6 January 1978, as amended, relating to information technology, data files and civil liberties

In accordance with Article 6 of Law No. 2004-575 of 21 June 2004, users of the website aquitainefitnessparty.fr are informed of the identity of the various parties involved in its creation and maintenance.

Editor FITNESS BORDELAIS, a limited liability company with a capital of €42,000 — SIRET 87795420600026 — RCS Bordeaux — Intra-community VAT number [to be completed] — Registered office: 16 avenue de Terrefort, 33520 Bruges — Telephone: +33 6 31 08 55 47 — Email: mathieu@aquitainefitnessparty.fr

Publishing Director : Mathieu Pelletier — mathieu@aquitainefitnessparty.fr

Design and production Marion Girard-Ruiz — MGR Studio – Web & Branding, EURL with a capital of 2,500 euros — SIREN 909326761 — RCS Bordeaux — mgr-webdesign-bordeaux.fr

Technical maintenance : MGR Studio – Web & Branding

Host Infomaniak Network SA – Rue Eugène-Marziano 25, 1227 Geneva – Switzerland – FDI & VAT number: CHE-103.167.648

2. General terms and conditions of use of the website

Use of the aquitainefitnessparty.fr website implies full and unreserved acceptance of the terms and conditions of use described below. These terms and conditions may be modified or supplemented at any time; users are therefore encouraged to consult them regularly.

The site is normally accessible at all times. However, FITNESS BORDELAIS may decide to interrupt access for technical maintenance, and will endeavor to inform users of the dates and times of the intervention beforehand. FITNESS BORDELAIS cannot be held liable for the consequences of any unavailability, regardless of the cause.

The site is updated regularly. These legal notices may be modified at any time; however, they are binding on the user, who is encouraged to refer to them as often as possible.

The site is built using the open-source content management system WordPress.

3. Description of services provided

The purpose of the website aquitainefitnessparty.fr is to present the Aquitaine Fitness Party sporting event organised by FITNESS BORDELAIS, and to allow online booking of the packages and passes offered.

The conditions applicable to reservations are detailed in the General Terms and Conditions of Sale accessible on the website.

FITNESS BORDELAIS strives to provide the most accurate information possible on its website. However, it cannot be held liable for any omissions, inaccuracies, or failures to update the information, whether due to its own actions or those of third-party partners who provide this information.

If the user notices a deficiency, an error, or what appears to be a malfunction, they are invited to report it by email to mathieu@aquitainefitnessparty.fr by describing the problem as precisely as possible.

All information provided on the site is for guidance purposes only and is subject to change.

4. Contractual limitations on technical data

The site uses HTML, CSS, JavaScript and PHP technologies.

FITNESS BORDELAIS cannot be held liable for any material damage related to the use of the website. The user agrees to access the website using up-to-date equipment, free of viruses, and an up-to-date browser.

5. Intellectual property and counterfeiting

All content on this site — including but not limited to graphics, images, text, videos, animations, sounds, logos, typography and icons as well as their formatting — is the exclusive property of FITNESS BORDELAIS, with the exception of trademarks, logos or content belonging to partner companies or other authors.

Any reproduction, distribution, modification, adaptation, retransmission, or publication, even partial, of these elements is strictly prohibited without the express written consent of FITNESS BORDELAIS. Such reproduction, by any means whatsoever, constitutes an infringement punishable under Articles L.335-2 et seq. of the French Intellectual Property Code, and may result in civil and criminal penalties for the perpetrator.

FITNESS BORDELAIS also holds the database producer rights referred to in Book III, Title IV of the Intellectual Property Code.

The photographs and videos on this site are the property of [to be completed] and are used with their permission.

The trademarks and logos of the event's partners remain the property of their respective owners and are reproduced with their permission.

6. Limitations of Liability

FITNESS BORDELAIS cannot be held responsible for any direct or indirect damage caused to the user's equipment when accessing the site, resulting either from the use of equipment that does not meet the specifications indicated in article 4, or from the occurrence of a bug or incompatibility.

FITNESS BORDELAIS will no longer be liable for indirect damages, such as loss of market share or loss of opportunity, resulting from the use of the site.

The user declares that they accept the characteristics and limitations of the Internet and, in particular, acknowledge:

to be aware of the nature of the Internet network, in particular its technical performance and response times; ;
that communicating his identifiers and any information he deems personal or confidential to third parties is done at his own risk; ;
that it is his responsibility to take all appropriate measures to protect his own data and software; ;
that data circulating on the Internet can be regulated in terms of use or protected by a property right.

This website is published by a company headquartered in France. Users accessing it from another country must ensure they comply with locally applicable laws.

7. Protection of personal data

7.1 Data Controller

The data controller for the data collected on the site is FITNESS BORDELAIS, whose contact details are provided in article 1. Any questions relating to data processing can be sent to mathieu@aquitainefitnessparty.fr.

7.2 Data collected

During browsing on the site, the user's IP address, their internet service provider, the URL of the link through which they accessed the site, as well as browsing data, may be automatically collected.

The following data is collected through the website forms:

When booking

Participant's first and last name
Email address
Phone number
Mailing address
Package, pass, accommodation and options selected
If applicable, the identity of the other participants included in the order

Additional information gathered during the booking process

Date of birth of each participant
Pass type for each participant
Dietary requirements, allergies and possible contraindications
Emergency contact person
Requests for group accommodation and housing
For participants under the age of 18: identity of the legal guardian and the accompanying adult

When subscribing to the newsletter

Email address
First name

Bank details. Payment is made exclusively by bank transfer; no credit card information is collected or processed by the website. Bank details provided by participants for potential refunds are processed solely for that purpose.

Health data. Information regarding allergies, dietary restrictions, and contraindications is collected solely to ensure the safety and comfort of participants during the event. It is limited to what is strictly necessary, accessible only to those who need to know, and deleted after the event.

Mandatory fields on the forms are marked as such. If this information is not provided, the request cannot be processed.

7.3 Purposes and legal bases for processing

Purpose	Legal basis
Managing bookings, payments and the contractual relationship	Contract execution
Communicate event organization information to participants	Contract execution
Ensuring the safety of participants (allergies, contraindications, emergency contact)	Explicit consent
Responding to requests submitted via the contact form	Legitimate interest
Send the newsletter	Consent, revocable at any time
Measuring website audience	Consent for non-essential cookies
Comply with legal, accounting and tax obligations	Legal obligation

7.4 Recipients and subcontractors

The data collected is intended for the internal services of FITNESS BORDELAIS. It may be transmitted to its subcontractors strictly within the framework of the performance of their services:

Infomaniak Network SA – Rue Eugène-Marziano 25, 1227 Geneva – Switzerland (website hosting)
MailerLite (UAB Mailerlite) — Paupio g. 46, Vilnius, Lithuania (sending emails and newsletters)
Make (Celonis SE / Make.com) — One World Trade Center, 87th Floor, New York, NY, 10007, USA (automation of exchanges between tools)
Google Ireland Limited — Gordon House, Barrow Street, Dublin 4, Ireland (booking tracking spreadsheet)
Marion Girard-Ruiz — MGR Studio – Web & Branding, EURL with a capital of 2,500 euros — SIREN 909326761 — RCS Bordeaux (website design, maintenance and development)

Each subcontractor contractually agrees to comply with applicable regulations, to act on the written instructions of FITNESS BORDELAIS, and to process data only for the purposes described above. No personal data is sold, rented, or transferred to third parties for commercial purposes.

7.5 Transfers outside the European Union

Some subcontractors, including Google, may process data outside the European Union. These transfers are governed by the appropriate safeguards provided for in Articles 44 et seq. of the GDPR, including the European Commission's standard contractual clauses or an adequacy decision.

7.6 Shelf life

Participant data: duration of the contractual relationship, then 5 years from the end of the event for information purposes on subsequent editions, subject to legal accounting and tax retention periods (10 years for accounting documents)
Data relating to allergies, contraindications and emergency contacts: deleted within one month of the end of the event
Data from the contact form: 5 years from the last contact
Newsletter subscription data: until consent is withdrawn
Connection data and technical logs: maximum 12 months
Cookies and trackers: consent stored for 6 months, audience measurement data for a maximum of 13 months

7.7 Data Security

FITNESS BORDELAIS implements appropriate technical and organizational measures to preserve data security and confidentiality, including:

encryption of exchanges using HTTPS / TLS protocol; ;
restriction and logging of data access; ;
authentication via strong username and password; ;
Regular backups and security updates of the site.

Since no system offers absolute security, a degree of risk remains when transmitting information over the Internet. Individuals acting on behalf of FITNESS BORDELAIS are bound by a duty of confidentiality.

7.8 Rights of Data Subjects

In accordance with the GDPR and Law No. 78-17 of 6 January 1978 as amended, every person has the right to access, rectify, erase, limit processing, object to and port their personal data, as well as the right to withdraw their consent at any time and to define guidelines regarding the fate of their data after their death.

These rights can be exercised at any time by email to mathieu@aquitainefitnessparty.fr or by mail to the registered office address indicated in Article 1. A response will be provided within a maximum of one month from receipt of the request. Proof of identity may be requested if there is reasonable doubt about the identity of the requester.

In case of difficulty, anyone may file a complaint with the National Commission for Information Technology and Civil Liberties (CNIL), 3 place de Fontenoy — TSA 80715 — 75334 Paris Cedex 07, or online at www.cnil.fr.

7.9 Image rights

The event will be subject to photographic and video recording for the organizer's promotional purposes. The terms of use for these images, as well as the procedures for objecting to their use, are detailed in Article 17 of the General Terms and Conditions of Sale.

8. Hyperlinks and cookies

The site contains hyperlinks to other websites, including those of accommodation providers and event partners. As FITNESS BORDELAIS has no way of verifying the content of these external sites, it accepts no responsibility for them.

The pages of this site may include embedded content from third-party sites (videos, maps, social media posts). This content behaves as if the visitor were visiting the third-party site: the third party may collect data, place cookies, and track the visitor's interactions.

Browsing this website may result in the installation of cookies on the user's device. The cookies used fall into the following categories:

Strictly necessary cookies regarding the operation of the site and the booking funnel: they do not require consent.
Audience measurement cookies : they allow us to compile attendance statistics.
Cookies related to embedded content and social networks : they are deposited by third parties.

On their first visit, users are informed by a banner about the use of cookies and invited to give or refuse their consent for non-essential cookies. No such cookies are placed without their prior consent. Refusal is as simple as acceptance. This choice can be modified or withdrawn at any time via the cookie management link in the footer.

Users can also configure their browser to accept or reject all or some cookies. Disabling cookies may result in certain services being unavailable.

9. Applicable Law and Jurisdiction

These legal notices are governed by French law. Any dispute relating to the use of the site will be submitted to the competent courts in accordance with the rules of ordinary law, subject to the protective provisions applicable to consumers, who may bring the matter before the court of their place of residence.

In accordance with Articles L.612-1 et seq. of the Consumer Code, the consumer user may use the consumer mediator mentioned in Article 1 free of charge.

Last updated: 08/09/2026